The reception area is often the first impression visitors get of your company. An inviting, professionally designed reception fit out can make guests feel comfortable and communicates your brand effectively. When planning your reception area fit out, consider both form and function to maximise appeal and utility.
Aesthetics Set the Tone
The decor, furnishings and layout establish the atmosphere. Warm, muted paint colours feel soothing, while accent walls in bold corporate colours reinforce branding. Hard floors like wood or tile convey durability; carpet creates a hushed, elegant mood. Arrange furniture in conversation-friendly configurations with end tables for resting drinks. Artworks with abstract shapes or nature themes are generally inoffensive backdrops. Potted plants breathe life into the space. Provide ample, flattering lighting and avoid harsh overheads. A cohesive reception design presents professionalism and polish at first glance.
Organisation Optimises Workflow
While aesthetics make vital first impressions, an organised layout facilitates everyday office tasks. Place the reception desk near the entryway where the receptionist can see guests enter and stand to greet them. Position the phone, computer, notepads and supply drawers within easy reach so he or she can seamlessly manage incoming calls, lookup contacts’ information and sign for deliveries without extensive movement. Nearby filing cabinets keep essential documentation organised. If the organisation has a self check-in kiosk for visitors, position it next to the entry so guests can easily sign themselves in and apply badge stickers.
Comfort to Clients
Remember to design a client-friendly space. Arrange lounge chairs and sofas in small groupings around low coffee tables to spark conversation. Provide convenient charging points for mobile devices. Reading lamps and plenty of natural light make environment feel tranquil rather than cavernous. Stock coffee tables with neatly fanned business cards and the company’s latest product brochures or newsletters. Refreshments like water, tea and coffee make waits more pleasant and convey hospitality. By catering thoughtfully to clients’ needs as they wait, you demonstrate customer-focused values.
Functionality for Staff
Don’t overlook making these high-traffic spaces practical behind the scenes for employees. Install sound dampening panels if call centre workers will hold hushed, lengthy client calls at neighbouring desks. To avoid disturbing others, position the copier and printer away from main corridors in an alcove. Build a shelving unit to neatly organise supplies like pens, paper and spare printer ink. Arrange cables and electric sockets thoughtfully so that vacuuming under desk can proceed without unplugging devices. Where many employees pass through daily, optimise pathways and storage solutions.
First Impressions Count
The reception area impacts visiting clients, prospective candidates and delivery companies. Tailor this space to suit your brand identity and business needs. For maximum appeal, it should aesthetically communicate your style while facilitating guests and employees’ practical needs. With an inviting, orderly entrance organised for productivity, you’ll put visitors at ease while setting the foundation for professional partnerships to come. This vital first space deserves thoughtful attention for the impressions – and opportunities – it shapes from day one.