Event Planning Management: Every Company manages events differently. Before choosing an event management firm we should always seek for various range of resources the firm has to provide us unlimited collection of ideas and ideas. The areas, which we should always search for in, an event management firm are:
• Costing • Planning of event site • Travel and lodging • Food and beverage • Theme ideas • Off site tours and events
Meeting and Destination Services: The development management firm must have full service travel, meeting and incentive departments. They ought to be capable of handle group, convention and incentive meeting planning independently or by working hand-in-hand together with your company’s designated meeting planner.
The development management firm should make all of the arrangements to make certain successful company meeting or group trip including, but not limited to, the subsequent:
• Site Selection • Transportation • Function arrangements • Onsite hospitality desk • Complete travel management reports.
The development management firm will need to have expertise within the following areas:
• Define and establish meeting design and objectives. All corporate, group and VIP air services. • Site selection, inspection and negotiation of all requisite meeting space and sleeping room accommodations. • Plan menus and negotiate the price of all food and beverage items. • Negotiate and contract for all speakers, entertainment and/or presenters and fees are as contracted. • Prepare requisite documentation as to speaker’s requirements for hotel, audio/visual equipment, travel, etc. • Prepare and mail, fax or e-mail confirmations letters to attendees. • Negotiate and confirm compliance of airline group contracts. • Initiate, maintain and manage database for registration process. • Direct and supervise on-site coordination and staging. • Provide documentation for periodic budget review with corporate/association. • Conference management, staff and gear coordination. • Acquisition of city maps, hotel and all information for attendee distribution. • Site evaluation, inspection and choice, convention center and hotel contract negotiations at selected sites. • Coordination of contractual arrangements/block space to deal with convention/ seminar/ meeting attendees. • Staging conference scheduling (time line/flow chart). • Accounting and signing privilege arrangements to master accounts as needed. • Audio visual coordination with local AV houses, including Cable/Video production.
CPU is a complete quality event planner and travel management firm, that is focuses on meeting planning and event planning. Corporate Planners Unlimited creates the foremost exciting and well-managed events within the industry.
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